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Visma Business Design - Logistics
 

The logistics operations are a key component of Visma Business Features include: stock management (FIFO principle), stock movement, automated requisitioning, query and purchasing suggestions, management overview and reporting features. The system comes complete with user customised templates for all reports and forms. Visma Business with the Logistics element makes the system a full enterprise wide resource planning tool.



General Functionality

  • Quotation / Sales / Loan / Hire orders.
  • Inventory Control.
  • Order Processing, Confirmation Pick and Dispatch.
  • Automatic integration of invoices to ledgers.
  • Purchasing system.
  • Time / Project handling.
  • Statistics.
  • Report generator
  • Invoicing.



Customer / Supplier table

  • Free number of contact persons at customer / supplier level.
  • Possible to register e-mail addresses for direct contact with customer/supplier or employee.
  • Registration of sales representative responsible, buyer etc. directly on fixed data.
  • Separate fields for delivery and invoicing addresses
  • Direct indication of cost centres per customer / supplier.
  • Credit limits, suspension evaluation and check at order entry stage.
  • Connection possibilities against orders, purchasing orders, budgets and all other relevant customer/supplier information.
  • Currency information held in customer/supplier tables.


Products and services
 
  • Multiple product descriptions with possibilities to overrule during order entry.
  • Product bar code field.
  • Serial number on products can be registered and followed up in statistics.
  • Own register on alternative suppliers per product and price differentials.
  • Product quantity units can be registered as fixed, e.g. hours/minutes or to/from date (for automatic calculation e.g. number of days to be invoiced).
  • Price and discount matrix, connected to each product with possibilities for customer groups, employee price groups (for rates per hour), limitation of numbers for quantity discounts, fields for purchasing prices, sales prices, hire, indemnity, recommended retail price and cost prices.
  • The product table can contain stock items, to services items.
  •  Special product types can be suppressed from inventory control (postage, freight, etc.).
  • All prices can have time limits.
  • Product structures/bills of material can be made at several levels if required.
  •  Alternatives on delivery times from various suppliers and with information about freight customs, supplier's product codes, country of origin, economical quantity, time of delivery, etc.
  • Stock enquiries in different format balance per pro- duct, per stock, order number in purchasing, on loan, hire, in production etc.
  • Information per product on last date of sale, day counted, purchasing date, invoiced date etc.
  • Free definition of multiple warehouse locations and bin numbers.
  • Balance information on consignment, date of arrival, durability dates, etc.
  • An overview of available free stock by date sequence.



Order Processing / Invoicing

  • Common database for storing orders, purchase orders changes in stock etc.
  • Total overview on changes in stock, customised to the users needs and required layout.
  • Transactions like sales, hire, loan, loss, stock transfer are divided into groups.
  • The selected order type such as normal order, direct order, cash order, etc. determines which order routines to use within the system.
  • Choosing cash payment includes direct invoice printing.
  • Follow up all quotations to order.
  • Different delivery/invoicing addresses come automatically from the customer database but can be changed directly by the user in order entry.
  • Currency handling throughout the whole system. Entry of original invoice number for cross-reference on credit notes.
  • User can allocate cost centres directly per order line if required, but are normally obtained from the customer database.
  • Structured products are 'exploded' automatically on order entry.
  • Automatic calculation of order balance by order line. Products can be reserved against specific consignments due in.
  • Special fields for status of information about number purchased, confirmed, picked, finished, invoiced, etc.
  • Special fields on dates for confirmation, picking, finished, invoiced, etc.
  • Gross profit/margins can be shown per orderlines and accumulated per order.
  • Reporting on orders per sales rep. product, customer, product group; free choice on what is to be presented and how it should be sorted and displayed.
  • There is a logical sequence in what ought to be printed out for all order documents with number sequences for order confirmation, picking lists, packing slips, consignment notes and invoices.
  • Complete handling throughout the system on remaining order lines to be delivered.
  • memo' fields available on order and each order line.



Purchasing / Receiving goods

  • Common database for storing orders, purchasing orders, changes in stock.
  • Transaction type for purchasing, production and stock transfer.
  •  Actual cost price on products to be purchased. Will be collected from database depending on the selected supplier.
  • It is possible to have different invoice/delivery addresses.
  • Special routines on follow-up of purchase orders with reminders to supplier.
  • The system gives a consignment number at delivery time.
  • Possible to specify different invoice/delivery addresses. Consignments can be divided (e.g. handling serial number on each product delivered}.
  • Direct specification of stock and location at time of delivery.
  • Purchase recommendations can be made based on product structures ('Bill of Materials'}.
  • Information about outstanding orders/products when receiving goods.
  • Currency handling in both statistics and integration with accounting.



Time / Project handling

  • Special specifications whether a produce / service should be invoiced or be followed up on usage.
  •  Free definition on employee/employee group dependent prices.
  • Make invoice plans for account / settlement, part invoicing, fixed pricing, etc.
  • Time-based order entry will calculate times against employees' work allowing calculations and charges to be carried out.
  • Free design on follow-up reports e.g. amount of hours accrued, costs and income so far, on-going purchase orders (products in work) or orders.